What changes across several days
- Use accumulates. Supplies and holding capacity are used across days, not reset by the next morning.
- Attendance varies. Opening day, a headline evening and a quieter Sunday each place different demand on the same trailers.
- Access gets harder. Once the site fills with stages, vendors and crowds, servicing vehicles need planned routes and windows.
- Overnight matters. Staff, security and campers may still need restrooms after the gates close.
Map attendance day by day
Bring a simple day-by-day picture rather than one total. The example below shows the shape of the information that helps; the numbers are yours to fill in.
| Day | Gates open to close | Expected attendance | Peak period |
|---|---|---|---|
| Setup day | Crew only | Crew and vendors | Meal breaks |
| Day 1 | Your hours | Your estimate | e.g. evening programming |
| Day 2 | Your hours | Your estimate | e.g. headline slot |
| Day 3 | Your hours | Your estimate | e.g. afternoon |
| Teardown | Crew only | Crew and vendors | Throughout |
Remember setup and teardown crews: they often need facilities before the public trailers would otherwise arrive and after they would leave.
Servicing coordination
Servicing frequency depends on the trailer, attendance and conditions, and is agreed for your specific rental. Rather than a promised schedule, plan the conditions that make servicing possible:
| Planning question | Why it matters |
|---|---|
| When can a service vehicle reach the trailers? | Early morning before gates is commonly the least disruptive; confirm with your site. |
| Which route will it take? | It should avoid crowds, stages and soft ground. |
| Who lets it in? | Gate, security or a named site contact should expect it. |
| What happens on your busiest day? | Flag it so the plan can account for extra demand. |
Attendants and multi-day rentals
The optional on-site attendant is offered with one-day rentals only. Longer programs receive their own service plan, as described on the special events service page.
Who replenishes, who checks
Separate two things: booked servicing, which is the servicing agreed in your rental, and your event team's checks, which are the walk-rounds your operations staff do. Agree with the team who restocks paper, soap and other supplies between booked visits, and who your staff call if a trailer needs attention.
| When | Event team check | Booked servicing |
|---|---|---|
| Before gates open | Inspect trailers: lights on, doors open, supplies visible, path clear | If agreed for that morning, completed before the public arrives |
| During the programme | Monitor queues and cleanliness; report issues to the named contact | Only as agreed in the rental |
| After close | Review the day: what ran low, where queues formed | Share notes so the next booked visit can account for them |
| Teardown | Confirm the route is clear for pickup | Pickup at the agreed time |
Overnight, access and security
- Will the trailers stay open overnight for staff, security or campers, or be closed?
- Is the guest path lit after dark, and does it stay clear when vendors pack down each night?
- Is the accessible route still connected when temporary fencing moves?
Accessible route
Across several days, fencing, vendor rows and cable runs move. Recheck each morning that the route to the accessible trailer still connects to the main circulation.
The U.S. Access Board describes accessible routes as connecting accessible spaces and running with, or near, general circulation (Chapter 4: Accessible Routes). More in the placement guide.
Trailer options for larger crowds
- 8-Station
- Private stalls and urinals, touch-free fixtures and ventilation, for high-attendance outdoor gatherings. 8-Station Restroom Trailer
- 10-Station
- Seven private stalls, three urinals, dual sinks and hot running water for the largest crowds. 10-Station Luxury Restroom Trailer
- 4-Stall
- Separate sides in one trailer; useful for backstage, artist or hospitality areas. 4-Stall Luxury Restroom Trailer
- 3-Stall ADA
- Wheelchair-accessible ramp and handrails. 3-Stall ADA Luxury Restroom Trailer
Multi-day planning worksheet
Work through this with your site and operations leads.
Fill-in worksheet
| Day | Hours | Expected attendance | Peak period | Booked servicing window | Team check owner |
|---|---|---|---|---|---|
| Setup | |||||
| Day 1 | |||||
| Day 2 | |||||
| Day 3 | |||||
| Teardown |
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